Soutron’s Collections Management Software is just part of our information management solution that harnesses the power of relational database technology and builds into it specialised workflows for Libraries, Archives, Museums and Knowledge Centres.
Museums have particular needs, focused on the management of artefacts and knowledge, bibliographic data and taxonomies.
Soutron’s database is structured to allow different types of records to be created using templates that are specific to the type of materials to be managed. Records can be classified into Categories of your choosing and a single search can be to a specific record type or any category or categories selected.
Soutron’s Collections Management Software can be specifically customised to meet the needs of Museums. Specific services and functions might include:
Each Search Portal can be customised using HTML5 and is mobile responsive.
Any language set can be used to store data, search and present menus and search portals
All searches executed are recorded in an audit trail for management to examine and from which policy changes can be made, new materials might be introduced or withdrawn and usage determined accurately.
Recording of Loans can also incorporate the Event or Project that the item was made available to. This provides a tracking facility that makes audit and reporting of statistics easier.
Where an artefact is to be accessioned and recorded, there can be many parts to the record, each part representing a particular aspect of the artefact within the management software.
The same database can be used to store information relating to partners, contact details, funding initiatives etc. It is not limited to Museum Assets.
Where the organisation produces literature such as pamphlets and notices, these can be made accessible for external bodies to request bulk delivery of the same, to support the promotion of an event or exhibition.
Where there is a need for the Web Master to directly control metadata, this is available using Soutron RESTful XML API which provides direct programmable access.
John P. Connolly
National Sporting Library & Museum, Middleburg, VA, North America
We chose this software because of its flexibility, which allows us to customise all our databases!
Katharine Hogg
Librarian, The Foundling Museum, London
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