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A leading UK law firm with over 300 staff replaced software built for the education sector with a Soutron platform designed by a legal librarian, giving its information team better tools for cataloging, serials management and detailed budget tracking.
Geldards LLP needed a library management system that matched the workflows of a law firm. Soutron delivered a platform designed by a legal librarian, with cataloging, serials management and detailed budget tracking built in.
The result is a system the information team can rely on daily, freeing them to focus on supporting lawyers and their clients rather than managing software.
Established over 100 years ago, Geldards LLP are today one of the United Kingdom’s leading law firms. They have developed a strong and successful business from a partnership of talented individuals.
With over 300 staff across the Midlands, Wales and London with an extensive client base, in both the private and public sector.
“Soutron LMS is a great solution for a law firm like Geldards.”
Tonia Sexton
Information Manager
They were hoping to find a solution that was less problematic and more suited to a law firm than their current software. A lot of the features were more specific to the education sector and the firm decided it was time to find a more suitable solution.
After looking at a selection of vendors in the marketplace for a legal library management system, Soutron were selected.
Delivering results for law firms like Geldards LLP. Talk to our team
Soutron were able to provide Geldards with a more tailored solution than they had previously and it was clear it was designed by a legal librarian, offering features and processes ideally suited to their needs.
Graham Partridge, Client Services Director at Soutron, has been key to the development of Soutron LMS for law firms like Geldards. His previous background and expertize as both a librarian and Library Systems Manager for a global law firm has provided a valuable insight into the needs of a legal librarian.
Tonia Sexton, Information Manager at Geldards says “Soutron LMS is so much easier to use and navigate. We find the process of cataloging and serials management perfectly suited to our requirements and thanks to Graham’s knowledge and input, the end results have been simply brilliant.”
Tonia continues to say “A large part of my time I spend on budgeting and Soutron LMS really helps me on a daily basis. I can retrieve detailed breakdowns of both encumbered and paid for expenditure drilling down with a combination of office departments to specific types of materials including online resources. Soutron LMS is a great solution for a law firm like Geldards”.
The process of creating orders is vastly helped by Soutron’s automatic allocation of their budget accounts which speeds the work flow enormously.
Looking to the future, Tonia is looking at ways to utilize Soutron’s flexible database to store and share the firm’s internal know how, especially as they are able to directly link to documents within their document management system.
The new search portal technology available from Soutron will also greatly enhance the visibility of the library within the firm.
To learn more about Geldards Law Firm and the range of legal services available, visit their website:
www.geldards.com
To find out how you can migrate to a secure, cloud-based legal library management system to support your law firm, book a 20 minute discovery call with us today, see below.
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A legal library management system should be designed around the workflows of a law firm, not adapted from software built for another sector. Key requirements include cataloging suited to legal materials, serials management, detailed budget tracking across offices and departments, and support from people who understand how law firm libraries operate. Geldards LLP selected Soutron after evaluating several vendors, specifically because the system was designed by a legal librarian and offered processes aligned to the needs of a law firm's information team.
Yes. Soutron's budget management tools allow law firm library managers to retrieve detailed breakdowns of both encumbered and paid expenditure, with the ability to drill down by office, department and material type, including online resources.
At Geldards LLP, the Information Manager uses this functionality daily to manage the library's budget across the firm's offices in the Midlands, Wales and London.
Yes. Soutron's flexible database can be used to store and share a firm's internal know-how, with the ability to link directly to documents held within the firm's document management system.
Geldards LLP identified this as a future development to improve the visibility and usefulness of the library across the firm.
Soutron automates several routine tasks that take up library staff time, including the automatic allocation of budget accounts when creating orders and streamlined serials management.
At Geldards LLP, the Information Manager found the system significantly easier to use and navigate than their previous software, allowing the library team to spend less time managing processes and more time serving lawyers and their clients.