Online Archives Collection Management Software

Not every archive is the same. When choosing an archive management solution from Soutron you are guaranteed the freedom and flexibility to structure data exactly as you wish to best showcase your collection.

You might have just a single Collection or multiple Collections. However you want to work, we support you. So if you want to use ISAD(g) standards to catalogue content or follow your own style, Soutron Archive is ideally suited to your needs.

You can define relationships between records and have as many series and sub-series levels as you wish so that your Collection is presented in the best way possible. Copyright and control over who can see and download materials are also flexibly applied so you can protect your valuable data and yet make it available to your user community.

Showcase your online archives collection

When you have something precious it deserves to be showcased. Soutron’s online archival Portal technology is designed to help you to showcase your work in the way that you want to without restrictions.

Because of the inherent design flexibility in Soutron, your archive management system can be seamlessly embedded with any web site or information center.

Find out more about our online archives Search Portal solutions and also client examples.

Learn how you can create an audio video archive for your hosted YouTube, Vimeo and SoundCloud content to showcase corporate videos, podcasts, and more.

Our Online Archive Collection Management Software Features Include:

• Template driven to simplify data capture for books, journals, images / photographs, documents and audio-visual materials, online, eBooks – in fact you can create a template for more or less anything!
• A common interface across all areas makes cataloguing and indexing easy to learn and use
• Responsive Search Portal, easily accessible for mobile, tablet and desktop users
• Fast capture of metadata / EXIF data from images, external sources, scanned files, electronic documents
• Flexible database system to securely store everything in one place
• Store and create an online digital media archive
• Fast, accurate and simple search with facets, date slider and quick browse options
• Relational attributes allow for cross referencing of material
• Request tracking and “Book-a-time to-view” for rare or valuable items
• Descriptive Dates
• Full text indexing of attached text based documents, PDFs
• On page / built in PDF reader

Experts in Online Archives Collection Management

Our expertise in database web technology comes from over 30 years of working with all types of archives, special collection libraries, information centers, and knowledge center search portals.

Implementing a Soutron solution does not need to involve your internal IT resources. We have converted thousands of data sets over the years. You can clean data in the process and introduce new levels of consistency and accuracy. Controlled vocabularies and thesauri improves retrieval accuracy for patrons and researchers. Embed video into records and play audio from within records.

Our expertise includes providing a complete digitization service. Data capture of images and metadata at source with scanning equipment appropriate to needs. We supply specialist scanning software and services to capture images and data to efficiently capture content. Photographs with Exif files can be loaded automatically into the database and indexed.

We welcome challenges. We love to try something new and explore the boundaries of the possible.

To learn more please contact us or Compare our Library and Archive solutions.