Soutron Combined Library
and Archive Solution


What is a Combined Library & Archive Management Software?

A combined library and archive system is a great solution to simplify internal systems and lower costs. It addresses three areas of work:

  • The library  –  control physical books, papers and copies plus any other ephemera or materials
  • The archive – manage collections with efficient workflows and hierarchical structures
  • The images – still images, animations, audio and video. Integrate the digitization capture process to streamline operations

Single Search

Soutron’s single system approach is unique, without compromise. Search, discovery and presentation of content to end users and researchers is greatly enhanced by having a single search interface. Our understanding and knowledge comes from working with some of the most demanding and creative people in archives and libraries.

Accurate recording of the history that the archive represents goes hand in hand with maximizing visibility of the collections and materials so that research and study can be rewarded.

Soutron’s Solution for Managing Libraries and Digital Archives

Soutron’s world class flexible portal technology allows responsive design (mobile, tablet and desktop friendly) putting you firmly in control to present your unique collection of materials.

  • Archive Collections Screenshot

    (Click to enlarge this screenshot)

    Template driven to simplify data capture for books, journals, images, documents and audio-visual materials, online, ebooks – in fact you can create a template for  more or less anything!

  • A common interface across all areas makes cataloguing and indexing easy to learn and use
  • Responsive in design for mobile, tablet and desktop users
  • Fast capture of metadata from images, external sources, scanned files, electronic documents
  • Flexible database system to securely store everything in one place
  • Store and create an online digital media archive
  • Fast, accurate and simple search with facets and quick browse options
  • Relational attributes allow for cross referencing of material
  • Request tracking and “Book-a-time to-view” for rare or valuable items
  • Descriptive Dates
  • Full text indexing of documents, PDFs

Screenshot of Soutron's Archive Management Software
(Click to enlarge this screenshot)

Find out more about our Search Portal solutions and also client examples.

Promote your archive or library on social media

If you have a public facing archive or library and wish to use the power of social media to help reach, engage and find a larger audience, then take advantage of Soutron Combined Library & Archive, plus add these social media sharing features. Now available to help you promote your collections online today.

Promote your Archive on Social Media

Place your Archive on Google

For those with public facing collections who wish to extend their audience and interest in the collections and content you curate, open up your archive to Google. Our Search Portal can integrate with Google Analytics and Webmaster Tools to help Google index the records in your collection.

This will help a worldwide audience find you online and drive more interest into the work you do. However, if you wish to keep your collections private, we can ensure Google and others are unable to access the content and records in your catalogue.


Experts in Archives, Library and Information Management

Our expertise in database web technology comes from 30 years of working with all types of archives, library and information centres.

Keeping things simple

Implementing a Soutron solution does not need to involve your internal IT resources. Soutron is a single point of contact for all your support needs. This makes it simple (and fast) to convert from your existing system.

Data converted

We have converted thousands of data sets over the years. You can clean data in the process and introduce new levels of consistency and accuracy. Controlled vocabularies and thesauri improves retrieval accuracy for researchers. Embed video into records and play audio from within records.

Data captured

Our expertise includes providing a complete digitisation service. Data capture of images and metadata at source with scanning equipment appropriate to needs. We supply specialist scanning software and services to capture images and data to efficiently capture content. Photographs with Exif files can be loaded automatically into the database and indexed.

We welcome challenges. We love to try something new and explore the boundaries of the possible.

Compare our Library and Archive solutions

National Sporting Library & Museum“The National Sporting Library & Museum selected Soutron for its database needs primarily because of the flexibility in its feature set. We are looking forward to working with Soutron as we unify our Library data and our Museum data, providing our audience with the ability to research sporting authors and sporting art in one place.”
John P. Connolly

Jr. Librarian, National Sporting Library & Museum

Met Office“As a specialist national meteorological library and archive, we were attracted to Soutron because of their accessibility, flexibility and on-going plans for future system developments. Working alongside Soutron we are looking forward to offering our customers a modern, effective search and discovery tool for both our library and archive collections.”
Sarah Pankiewicz

Library & Archive Manager, Met Office

Egypt Exploration Society “we can explore collaborations with institutions, archives and museum collections across the world”

Read the full Case Study

Carl Graves

Archivist, Egypt Exploration Society (EES)