Soutron Integrated Library System

Soutron’s web-based Integrated Library System engages users by providing self-service functionality, encourages collaboration and the capture of feedback and comments.

It reduces the pressure on library staff and increases access to knowledge from any device including mobile smart phones and tablets.

Fast cloud based and mobile friendly integrated library management software.


Library Management Software Cloud Based and Mobile Ready

Simple yet Fully Customizable Library Management System

Soutron’s Integrated Library System is simple to learn and use, with fast navigation and intuitive forms.

Every system we provide can be customized to meet the specific needs of your library and users. The features listed below explain some of the capabilities but the best way to understand the difference Soutron could make to your library is to book a personal demonstration with one of our expert consultants.

You will find we have a keen eye for detail, ideas to advance thinking and will provide an honest assessment of the benefits waiting for you by making a change to Soutron Integrated Library System.


Easy library menu admin with Soutron LMS

Customizable drag n drop menu in Admin
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    The Royal Canadian Military Institute (RCMI)
    “I’ve been really happy with Soutron, their service, everything they’ve done. Soutron Global asked what I wanted and then did it. Customer service is fantastic. Soutron was easy to implement and use.”

    Read the full Case Study

    Penny Lipman, B.A., MLS

    Librarian, The Royal Canadian Military Institute (RCMI)

    Share your knowledge and increase access to information

    • Access records in the catalogue via a fully branded easy to use Search Portal
    • Automatically create meta data from external library services e.g. Nielsens, Jisc (COPAC), Library of Congress, Google Books
    • Load PDFs and documents from internal file systems to support corporate information access
    • Receive documents, reports and enquiries from patrons thanks to our End User Submission tool
    • Automatically import blog articles, news pages from your corporate website in the library catalogue
    • Process Document Reviews, all fully audited and via an automated process
    • Account for costs against fund accounts and transfer dynamically to internal accounts systems
    • Option to authenticate patrons via your Membership System or Active Directory of SAML

    Soutron makes it possible for your Integrated Library System to be fully integrated with internal systems and part of a corporate information strategy.


    Request a quotation for your next Integrated Library System

    Move to Soutron for your new Integrated Library Management Solution

    Soutron for your Library Management System

    • Built on over 30 years of library and knowledge management expertise
    • Out of the box, easy to customize, flexible to adapt to future needs
    • Continuously developed, fully managed and supported
    • Driven by our passion to provide the best Integrated Library Management service

    Soutron supply integrated library and knowledge management systems for special and corporate libraries.


    Integrated Library Features

    Responsive design - Ready for desktop, tablet & mobile

    Library Management Software FeatureSoutron’s Search Portal can be designed to your preferences. It is completely responsive, web and mobile friendly and can integrate third party feeds, links and search.

    If more than one portal is needed it is easy to arrange to deliver content to a separate audience – using a single database. The productivity of patrons is greatly improved using the Self Service options and tools within Soutron.

    Library staff, archivists and knowledge administrators all benefit from greater flexibility and simplicity of the work flows in Soutron.



    Cloud based hosting – Access from any device any time

    Library Management Software Feature Soutron is designed for the Cloud. This means your database is potentially accessible from any location via a web browser that is able to connect to the internet

    It is a hosted solution so you don’t need to worry about internal IT support or finding hardware or the resource to upgrade systems when new releases are issued.

    Soutron expert support services are “good” and “quick” and if you need to ask a question or find a solution to an issue, it is a personal voice at the end of the phone.


    Supports Single or Multiple Libraries & Locations
    Library Management Software Feature Soutron is a true multi library, multi-country, global solution. Each office or location, department or country can be presented with tailored and specific information to their needs via their own search portal, easily configured and made so that the patrons associated with a country or office are directed to the right portal. Combine this with language and extensive customization options and your system can be extended to all parts of your organization.
    Enquiry Management

    Library Management Software FeatureCreate your own custom Enquiry forms, with additional options to permit attachments, the use of controlled vocabulary (thesaurus) and so much more.

    Set up and configuration and field setup is all under the control of the administrator. Different policy settings on how it is used and applied can be made in each individual search portal.

    Our Ask Soutron service is also available for those who wish to connect multiple data sources with Soutron to help automate and use artificial intelligence to help guide patrons to answers online.



    Unlimited Multilingual Thesauri
    Library Management Software Feature Enhance the search experience by applying a multilingual thesaurus (controlled vocabularies) that helps patrons find and cross reference information. Soutron incorporates the facility to create any number of thesauri, each with a full complement of built in term relationships as well as the facility to create custom fields within the thesaurus.

    Set up and configuration of the thesaurus is a simple task under the control of the administrator. Different policy settings on how it is used and applied can be made in each individual search portal.


    Customize Record Templates
    Library Management Software Feature Metadata can be recorded and managed in a structured format using Record Templates. Each type of record / material can have its own fields and structure applied using simple forms and menus to make choices. The result is a Record that is entirely appropriate to the metadata that needs to be recorded or the digital assets that need to be uploaded and stored in the database.

    The control of a Record extends to how the record is grouped with other like records into a Content Type – a means of categorizing materials so that searching and presentation of results is more secure and helpful to end users.

    Record templates can be set up with a wide variety of options to control how citations are displayed, RSS feeds provisioned, whether copies associated with a record can be applied and requested.

    Fully Customizable Search Portals

    Library Management Software Feature Most organizations benefit from more than one portal. This is because users seek relevance and benefit from having information readily to hand to support their particular tasks. Thus users with different needs can be provided with content and links that are entirely appropriate and without the degree of “clutter” that otherwise is necessary when there is only a single OPAC.

    You can create portals for specialist subjects, or types of users, for departments or practice groups. Each one secure with restricted access to help support knowledge search and enquiries, image repositories and even portals for different offices.

    This is a great opportunity to share your knowledge and to help promote the services to patrons.

    Learn more about our Search Portal technology.


    Auto Catalog

    Library Management Software Feature Copy cataloguing is a feature that allows you to search for bibliographic records and select the right one to download into your database to form the basis of a new record.

    There are free resources that provide this service that Soutron connects to and we can provide connectors to others which may charge or require customisation to access and use. This is one of the ways in which time and effort can be saved.

    It’s simple and works with additional options that can be set in Soutron to automatically create the copy record with a bar code assigned dynamically for you to accession items into stock quickly and easily.


    Copyright and DRM Protection

    Library Management Software Feature Licence terms and copyright notices can be set up within Soutron so that when an item is accessed or the patron wishes to download it, the system presents the appropriate licence terms for the patron to acknowledge.

    This is recorded in the database and can be combined with controls set to permit download of documents and images.

    This can be extended further and full DRM applied to PDFs and eBooks that are being distributed.


    RDA, AACR2, ISAD (g), Dublin Core, etc Cataloguing standards supported
    Library Management Software Feature Librarians were the first to apply standards to textual data and the recording of metadata. These have evolved and a variety of standards now exist.

    Soutron has been designed to accommodate and allow whatever is preferred by the library or archive in managing their content.

    This is flexibly applied so that local preferences can be implemented and all via simple menus and forms so that the right content is being captured and standards of completeness and accuracy are maintained.

    Catalogue, Thesaurus, Loans, Self-Issue, Ordering, Fund Accounting, Serials Check In and Claims, Stock Check, Inter Library Loans & Barcode / RFID
    Library Management Software Feature Soutron’s Integrated Library System provides every function you would expect and more.

    Our database has been developed as a customized system to meet the individual needs of special libraries and we continue to add and build functions that are identified as necessary by our clients.

    Soutron Acquisitions
    Soutron Acquisitions has every facility that you want and need, create, amend, cancel and control receipt and budgeting in every way you need. This new module makes library work easier and faster with a friendlier and more forgiving user interface, making it easier to learn and use than any other comparable system.

    • Single form order management
    • Cancel and Un-receive orders and receipts
    • Fast screen performance
    • Easy to learn and apply
    • Simple navigation
    • Automated budget allocation
    • Fast Check In
    • Electronic distribution lists
    • API integration

    The engineering behind this system is world class, using the latest programming and web technology standards available today. Future-proofing your library automation system and bring productivity levels to new heights for library managers.

    The new system is faster, has fewer forms, needs fewer clicks with more functionality than the version it replaces. It’s the perfect solution for libraries under pressure to do more with less.

    View our video guide to Soutron Acquisitions and Serials workflows.

    XML, MARC21 & CSV Data exchange formats supported
    Library Management Software Feature Data migration into Soutron is straightforward using built in import and global record edit and global copy functions. Data import can be in a variety of formats the most common being XML, MARC21 and CSV formats.

    Our software and metadata experts can help to clean data as part of the transfer process from an old system to the new one. This can include applying scripts to data to make transformations, setting relationships between data elements and records and building controlled vocabularies.

    Our goal is to help you to present your data in the best possible way for patrons to take advantage.

    Unlimited user licencing
    Library Management Software Feature Soutron is licenced to provide access to an unlimited number of administrative users and is also provided with unlimited search patrons.

    Our design philosophy has been to help the library engage other users both to search and to contribute into the database. To achieve this we provide enhanced licencing from the word go as a standard feature.

    This has the impact of encouraging greater use of the database, where more types of material can be confidently stored and made accessible. Users can securely add content in digital formats with the knowledge that it is secure and easily found.

    Access is controlled by applying flexible and granular security that control access through a combination of roles and permissions via search portals (OPACS).

    Single Sign-On (Active Directory/ ADFS / SAML)
    Library Management Software Feature The certain knowledge that access to your system is safe and secure is our priority. This starts with the management of a user file and the automated login procedures that we can effect to make access to your systems simple for end patrons. These objectives are achieved using a number of different methods and approaches, depending on the preferences of your Internal IT Service.

    Soutron is designed to work with Directory Services such as those managed via established protocols such as SAML, AD and ADFS. In addition we can build custom connections with in house systems or third party membership services to authenticate and provide a means to keep a patron file updated.

    Predictive text search

    Library Management Software Feature Helping patrons search your catalogue thanks to our predictive text search. This not only benefits patrons, but also as a key feature within the administration area.

    Helping you find and access your information with ease.


    Saved Searches & Reading Lists

    Library Management Software Feature Self Service for patrons is an essential requirement and Soutron meets this need by incorporating features such as Saved Search, Favourites, RSS Feeds and other My Account functions to simplify copy management and loans functions.

    This provides library staff with essential time saving and improves the patrons user experience. Where patrons are looking for help in identifying appropriate content, the library service can set up Reading Lists by topic or by a Course to aid self-development and support of CPD. If patrons are working on a research project, tools such as Collections (a folder based tool to allow items to be collected together and referenced in a folder structure) can be set up and applied.

    This helps patrons to collaborate with one another and to share content.


    Built in PDF Viewer

    Library Management Software FeatureFor records with PDF attached files, allow your users to view the contents and read the PDF quickly and easily with our on page and embedded PDF viewer. Users can also carry out a deep search of PDF files with written OCR recognised content. With no need to launch or install a local PDF reader.

    Security permissions can be set to allow or deny users from viewing or downloading such PDF files, depending on their security privilege’s you define.


    Search widget integration for your website
    Library Management Software Feature A popular client feature that provides quick and easy access to your library catalog directly from any web page or website, no matter what you use be it a CMS, WordPress, Joomla or a custom site.
    Multilingual language support
    Library Management Software Feature Soutron is multilingual by design.

    This means that it can be presented with menus in any language. Patrons can select their preferred language when using the system. In addition the database supports the UTF-8 Unicode characters for Cyrillic, Arabic, Chinese, Kanji and Western character sets.

    Library Management Software Feature The range of management reports from Soutron is extensive and can be run by administrators at any time using parameters at run time to customize and tailor content to that which is needed.

    This supports the management of the library in demonstrating the extent of the use of content and the levels at which the library is supporting researchers and knowledge workers in the organization.

    There are over 180 Management reports available and new reports can also be created and saved using the Ad Hoc Reporting Tool built into Soutron.

    On-site or online remote training available
    Library Management Software Feature Thanks to the latest in web-based online meeting software we can provide you with real time, interactive online training.

    However if you feel you would like face to face training, this can also be arranged to help you get the most from your new Integrated  Library System.

    Some people learn best on their own and we have a number of training videos that explain different functions and processes that describe how to use and apply the database capabilities within Soutron.

    Support via Help Desk, Telephone, Email and Live Chat
    Library Management Software Feature Soutron is supported by a Help Desk based in the USA, UK and Canada. It is backed up with an On-line Portal, Community pages and Knowledgebase.

    We respond to email and have Live Chat but there is nothing like speaking to a real human being should you telephone directly!

    Select each feature above to learn more…

    Compared to open source?Compare Soutron to Open Source Library Software?

    Library software in common with many applications is charged for on the basis of a restricted number of users on a cost tier basis, but not with Soutron.

    We are totally transparent in our fee structure. There are no hidden costs of the type that many organizations have found after having selected open source, thinking it was a “free” solution. Someone at some point has to fund software development, if it is to be relied upon. We provide it via a single annual fee that includes all software maintenance and support and hosting services.

    “Outstanding help desk support and transparency in all aspects” is our focus and goal.

    Contact us for a detailed discussion.

    Don’t take our word for it

    Our clients are at the heart of everything that we do and the feedback they provide helps drives our roadmap for the future.


    Fossil is a global retailer specializing in the design, innovation and marketing of fashion lifestyle and accessory products. With over 390 stores worldwide and a strong global e-commerce business, Fossil is internationally known for its eclectic assortment of lifestyle and accessory items including watches, handbags and clothing.

    Read the full Case Study

    Nsekanji Pelekamoyo

    Head of Library & Knowledge Services, The Commonwealth Secretariat

    Oxford University Press use Soutron Library Management Software

    The communications we receive and the support from the help desk is simply outstanding.

    We chose Soutron because they were the only supplier, who bid for our business that were genuinely willing to help develop an LMS solution that was really tailored to our specific needs

    Compared to other LMS suppliers Soutron provided the perfect solution for a corporate library.

    Read the full Case Study

    Andrea Cable

    Library and Bookshop Manager, Oxford University Press

    Soutron Global – a partner to bring innovations to libraries

    Soutron is continually striving to bring innovation to libraries, especially in the end user experience to find information and to help extend the capability of the library to introduce new services.

    “Managing Library Transformation”

    Library DesignedLibrary Designed

    The way we design the Library Management tasks and workflows appeals to many librarians because of the savings and efficiency that can be achieved.

    Soutron’s systems architect is a corporate librarian with over 30 years’ experience in special library system design.

    He uses the practical experience of working with clients to guide changes and new developments.

    Integrated Library System of the future available today

    Within Soutron ILS, there can be any number of fields, record templates and content categories. Office documents and PDFs can be attached to records and indexing is immediate. Fields can be added as required and templates created for all types of content using menu driven functions.

    This means library staff can control their own applications and provide rapid access to content on behalf of others, setting security access permissions to restrict access or demand acknowledgement of copyright.

    Sample of screen shots

    Full Menu Control of the Library Management Software

    Full Menu Control
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    Global Edit Copy in the LMS

    Global Edit Copy
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    Reservations with the Library Management Software

    (Click to view larger image)

    This flexibility extends further. Relationships between data elements can be easily established to make the management and presentation of data more meaningful. This is particularly helpful in some applications where there is a hierarchy to the record structure as well as to terms within a subject index.

    This flexibility makes Soutron stand out from other systems.

    Next Steps

    We trust the above information has provided an insight into what is possible with Soutron ILS. Next steps

    Fact Sheet

    Case Study



    Set Your Knowledge Free