Soutron Library Management System
Soutron’s web-based library management system engages users by providing self-service functionality, encourages collaboration and the capture of feedback and comments.
It reduces the pressure on library staff and increases access to knowledge from any device including mobile smart phones and tablets.
Fast cloud based and mobile friendly library management software.
Share your knowledge and increase access to information
- Access records in the catalogue via web pages such as SharePoint or your Web Site
- Authenticate users via your Membership System or Active Directory of SAML
- Automatically create meta data from external library services e.g. Nielsens, BL, JISC (COPAC), Library of Congress
- Load PDFs and documents from internal file systems to support corporate information access
- Receive documents, reports and enquiries from users thanks to our End User Submission tool
- Process Document Reviews, all fully audited and via an automated process
- Account for costs against fund accounts and transfer dynamically to internal accounts systems
Soutron makes it possible for your Library System to be fully integrated with internal systems and part of a corporate information strategy.
Move to Soutron for your new Library Management Solution
- Built on 30+ years of library and knowledge management expertise
- Out of the box, easy to customise, flexible to adapt to future needs
- Continuously developed, fully managed and supported
- Driven by our passion to provide the best Library Management service
Soutron is the longest serving supplier of integrated library and knowledge management systems in the UK market place for special and corporate libraries.
Simple yet Fully Customisable Library Management System
Soutron’s Library Management software is simple to learn and use, with fast navigation and intuitive forms.
Every system we provide can be customised to meet the specific needs of your library and users. The features listed below explain some of the capabilities but the best way to understand the difference Soutron could make to your library is to book a personal demonstration with one of our expert consultants.
You will find we have a keen eye for detail, ideas to advance thinking and will provide an honest assessment of the benefits waiting for you by making a change to Soutron Library Management Systems.
Responsive design - Ready for desktop, tablet & mobile
If more than one portal is needed it is easy to arrange to deliver content to a separate audience – using a single database. The productivity of users is greatly improved using the Self Service options and tools within Soutron.
Library staff, archivists and knowledge administrators all benefit from greater flexibility and simplicity of the work flows in Soutron.
Cloud based hosting – Access from any device any time
It is a hosted solution so you don’t need to worry about internal IT support or finding hardware or the resource to upgrade systems when new releases are issued.
Soutron expert support services are “good” and “quick” and if you need to ask a question or find a solution to an issue, it is a personal voice at the end of the phone.
Supports Single or Multiple Libraries & Locations
Create your own custom Enquiry forms, with additional options to permit attachments, the use of controlled vocabulary (thesaurus) and so much more.
Set up and configuration and field setup is all under the control of the administrator. Different policy settings on how it is used and applied can be made in each individual search portal.
Our Ask Soutron service is also available for those who wish to connect multiple data sources with Soutron to help automate and use artificial intelligence to help guide users to answers online.
Unlimited Multilingual Thesauri
Set up and configuration of the thesaurus is a simple task under the control of the administrator. Different policy settings on how it is used and applied can be made in each individual search portal.
Customise Record Templates
The control of a Record extends to how the record is grouped with other like records into a Content Type – a means of categorising materials so that searching and presentation of results is more secure and helpful to end users.
Record templates can be set up with a wide variety of options to control how citations are displayed, RSS feeds provisioned, whether copies associated with a record can be applied and requested.
Fully Customisable Search Portals
You can create portals for specialist subjects, or types of users, for departments or practice groups. Each one secure with restricted access to help support knowledge search and enquiries, image repositories and even portals for different offices.
This is a great opportunity to share your knowledge and to help promote the services to users.
Learn more about our Search Portal technology.
There are free resources that provide this service that Soutron connects to and we can provide connectors to others which may charge or require customisation to access and use. This is one of the ways in which time and effort can be saved.
It’s simple and works with additional options that can be set in Soutron to automatically create the copy record with a bar code assigned dynamically for you to accession items into stock quickly and easily.
Copyright and DRM Protection
This is recorded in the database and can be combined with controls set to permit download of documents and images.
This can be extended further and full DRM applied to PDFs and eBooks that are being distributed.
RDA, AACR2, ISAD (g), Dublin Core, etc Cataloguing standards supported
Soutron has been designed to accommodate and allow whatever is preferred by the library or archive in managing their content.
This is flexibly applied so that local preferences can be implemented and all via simple menus and forms so that the right content is being captured and standards of completeness and accuracy are maintained.
Catalogue, Thesaurus, Loans, Self-Issue, Ordering, Fund Accounting, Serials Check In and Claims, Stock Check, Inter Library Loans & Barcode / RFID
Our database has been developed as a customised system to meet the individual needs of special libraries and we continue to add and build functions that are identified as necessary by our clients.
• Single form order management
• Cancel and Un-receive orders and receipts
• Fast screen performance
• Easy to learn and apply
• Simple navigation
• Automated budget allocation
• Fast Check In
• Electronic distribution lists
• API integration
The engineering behind this system is world class, using the latest programming and web technology standards available today. Future-proofing your library automation system and bring productivity levels to new heights for library managers.
The new system is faster, has fewer forms, needs fewer clicks with more functionality than the version it replaces. It’s the perfect solution for libraries under pressure to do more with less.
XML, MARC21 & CSV Data exchange formats supported
Our software and metadata experts can help to clean data as part of the transfer process from an old system to the new one. This can include applying scripts to data to make transformations, setting relationships between data elements and records and building controlled vocabularies.
Our goal is to help you to present your data in the best possible way for users to take advantage.
Unlimited user licencing
Our design philosophy has been to help the library engage other users both to search and to contribute into the database. To achieve this we provide enhanced licencing from the word go as a standard feature.
This has the impact of encouraging greater use of the database, where more types of material can be confidently stored and made accessible. Users can securely add content in digital formats with the knowledge that it is secure and easily found.
Access is controlled by applying flexible and granular security that control access through a combination of roles and permissions via search portals.
Single Sign-On (Active Directory/ ADFS / SAML)
Soutron is designed to work with Directory Services such as those managed via established protocols such as SAML, AD and ADFS. In addition we can build custom connections with in house systems or third party membership services to authenticate and provide a means to keep a user file updated.
Predictive text search
Helping you find and access your information with ease.
Saved Searches & Reading Lists
This provides library staff with essential time saving and improves the end user experience. Where users are looking for help in identifying appropriate content, the library service can set up Reading Lists by topic or by a Course to aid self-development and support of CPD. If users are working on a research project, tools such as Collections (a folder based tool to allow items to be collected together and referenced in a folder structure) can be set up and applied.
This helps users to collaborate with one another and to share content.
Built in PDF Viewer
For records with PDF attached files, allow your users to view the contents and read the PDF quickly and easily with our on page and embedded PDF viewer. Users can also carry out a deep search of PDF files with written OCR recognised content. With no need to launch or install a local PDF reader.
Security permissions can be set to allow or deny users from viewing or downloading such PDF files, depending on their security privilege’s you define.
Search widget integration for your website
Multilingual language support
This means that it can be presented with menus in any language. Users can select their preferred language when using the system. In addition the database supports the UTF-8 Unicode characters for Cyrillic, Arabic, Chinese, Kanji and Western character sets.
This supports the management of the library in demonstrating the extent of the use of content and the levels at which the library is supporting researchers and knowledge workers in the organisation.
There are over 180 Management reports available and new reports can also be created and saved using the Ad Hoc Reporting Tool built into Soutron.
On-site or online remote training available
However if you feel you would like face to face training, this can also be arranged to help you get the most from your new Library Management Software.
Some people learn best on their own and we have a number of training videos that explain different functions and processes that describe how to use and apply the database capabilities within Soutron.
Support via Help Desk, Telephone, Email and Live Chat
We respond to email and have Live Chat but there is nothing like speaking to a real human being should you telephone directly!
Select each feature above to learn more…
Compared to open source?
Library software in common with many applications is charged for on the basis of a restricted number of users on a cost tier basis, but not with Soutron.
We are totally transparent in our fee structure. There are no hidden costs of the type that many organisations have found after having selected open source, thinking it was a “free” solution. Someone at some point has to fund software development, if it is to be relied upon. We provide it via a single annual fee that includes all software maintenance and support and hosting services.
“Outstanding help desk support and transparency in all aspects” is our focus and goal.
Contact us for a detailed discussion.
Don’t take our word for it
Our clients are at the heart of everything that we do and the feedback they provide helps drives our roadmap for the future.
The communications we receive and the support from the help desk is simply outstanding.
We chose Soutron because they were the only supplier, who bid for our business that were genuinely willing to help develop an LMS solution that was really tailored to our specific needs
Compared to other LMS suppliers Soutron provided the perfect solution for a corporate library.
Our staff are constantly on the go delivering programmes in various Commonwealth countries, a web based system really supports accessibility from whichever country they find themselves in. Ease of use and intuitiveness are big drivers; the system has to be straightforward because users want simple interfaces with simple search boxes that do a lot behind the scenes.
Soutron continues to help us deliver our vision.
Soutron – a partner to bring innovations to libraries
Soutron is continually striving to bring innovation to libraries, especially in the end user experience to find information and to help extend the capability of the library to introduce new services.
The way we design the Library Management tasks and workflows appeals to many librarians because of the savings and efficiency that can be achieved.
Soutron’s systems architect is a corporate librarian with over 20 years’ experience in special library system design.
He uses the practical experience of working with clients to guide changes and new developments.
Library Management Solution of the future available today
Within Soutron LMS, there can be any number of fields, record templates and content categories. Office documents and PDFs can be attached to records and indexing is immediate. Fields can be added as required and templates created for all types of content using menu driven functions.
This means library staff can control their own applications and provide rapid access to content on behalf of others, setting security access permissions to restrict access or demand acknowledgement of copyright.
Sample of screen shots
This flexibility makes Soutron stand out from other systems.
We trust the above information has provided an insight into what is possible with Soutron LMS. Next steps