Soutron Document Review application is a cloud-based solution, designed to be a flexible and secure process for managing digital documents submitted for review and approval, while maintaining a comprehensive audit trail of all document versions and comments.
• Collaborate to create research articles and publish findings faster
• Automate processes and make workflow faster
• Improve the speed of communication and document turnaround
• Harness expert knowledge
• Secure, cloud-based solution accessed via computer, tablet or mobile
Submit a document, image, drawing or video to users to review and approve.
Research is undertaken by corporate organisations, government bodies, professional institutes and learning organisations to find solutions to complex market and societal needs.
The review process requires collaboration, is time consuming and benefits from peer review, but is hindered by excessive emails, multiple users making changes to the same document separately, lack of cohesion, poor alerting, lack of expert availability, inability to easily delegate reviews, lack of transparency and inability to audit activity.
Soutron Document Review helps your team keep track of documents to ensure deadlines are met using automated alerts. Emails are reduced to the minimum and document creation is simplified and made faster.
Save time when submitting articles for review or reviewing others’ content by having a simple tool to view and monitor status and actions. Changes made to a Document as it proceeds through the review process are clearly and easily assimilated, saving time at the end of the process in publishing findings.
Organisations carry out research, written up in documented form as articles, that are then offered for comment, peer review and approval for publishing. In so doing, knowledge is shared faster to improve access to research findings. Research teams can share ideas more easily in an efficient process that includes expert opinion and critical review of research.
The time taken for a document to be ready for publication is reduced by adopting automated workflows for document review of articles and research submissions. Deadlines can be monitored, reviewing content is faster and easier and experts can be selected and alerted based on metadata describing document content.
Soutron Document Review is deployed as a secure, fully web-based solution in the Cloud together with Soutron’s powerful and flexible Search Portal technology. The application can be integrated seamlessly with Soutron’s Library and Archive Management application to provide a complete online publishing and archival solution.
Speed the process of creating Research documents in a simple easy to use way. Soutron Document Review allows reviewers to work on the same document in an efficient and controlled process and eliminates the most labour-intensive aspects associated with structured document reviews.
Assign a document, image, video or file for review to your peer group, set the workflow in Soutron and sit back while Soutron Document Review automates the process to the team. Logically passing it round each user, one at a time allowing them to add their own comments and edits before it is finally returned to you, the submitter for approval and publishing.
Passing a design or drawing between the team or senior managers for approval can now be automated and logged with extra efficiency, thanks to Soutron Document Review. Create user roles within the application and allow your design or drawing to be passed from user to user for comment or review, before being returned to you for final approval.
In all cases an audit trail is created to allow you to review the approval process at any time.
“Our customers are sophisticated in their use and management of information and seek ever more streamlined processes to develop accurate and complete knowledge in a subject area. Now using our document review software solution for enterprise-wide research we can deliver the capability for a wider application, including regulatory submissions, technical documentation, tender bids and intelligence briefings. This new capability extends the influence and range of library managers to support their organisation with ever greater efficiencies in information management.”
– Graham Partridge, VP R&D Soutron Global