Soutron Combined Library and Archive (CLA) Solution

Combined Library and Archive Solution

A combined library and archive system is a great solution to simplify internal systems and lower costs. It addresses three areas of work:

  • The library  –  control physical books, papers and copies plus any other ephemera or materials
  • The archive – manage collections with efficient workflows and hierarchical structures
  • Plus images – still images, animations, audio and video. Integrate the digitisation capture process to streamline operations


Archive Collections Screenshot

(Click to enlarge this screenshot)

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    Single Search

    Soutron’s single system approach is unique, without compromise. Search, discovery and presentation of content to end users and researchers is greatly enhanced by having a single search interface. Our understanding and knowledge comes from working with some of the most demanding and creative people in archives and libraries.

    Accurate recording of the history that the archive represents goes hand in hand with maximising visibility of the collections and materials so that research and study can be rewarded.

    One Solution for Libraries and Archives

    Soutron’s  world class flexible portal technology allows responsive design (mobile, tablet and desktop friendly) putting you firmly in control to present your unique collection of materials.

    • Template driven to simplify data capture for books, journals, images, documents and audio-visual materials, online, ebooks – in fact you can create a template for  more or less anything!
    • A common interface across all areas makes cataloguing and indexing easy to learn and use
    • Responsive in design for mobile, tablet and desktop users
    • Fast capture of metadata from images, external sources, scanned files, electronic documents
    • Flexible database system to securely store everything in one place
    • Store and create an online digital media archive
    • Fast, accurate and simple search with facets and quick browse options
    • Relational attributes allow for cross referencing of material
    • Request tracking and “Book-a-time to-view” for rare or valuable items
    • Descriptive Dates
    • Full text indexing of documents, PDFs

    Soutron Archive - Your very own branded Search Portal
    (Click to enlarge this screenshot)

    Find out more about our Search Portal solutions and also client examples.

    Promote your archive or library on social media

    If you have a public facing archive or library and wish to use the power of social media to help reach, engage and find a larger audience, then take advantage of Soutron Combined Library & Archive, plus add these social media sharing features. Now available to help you promote your collections online today.

    Promote your Archive on Social Media

    Place your Archive on Google

    For those with public facing collections who wish to extend their audience and interest in the collections and content you curate, open up your archive to Google. Our Search Portal can integrate with Google Analytics and Webmaster Tools to help Google index the records in your collection.

    This will help a worldwide audience find you online and drive more interest into the work you do. However, if you wish to keep your collections private, we can ensure Google and others are unable to access the content and records in your catalogue.


    Experts in Archives, Library and Information Management

    Our expertise in database web technology comes from 30 years of working with all types of archives, library and information centres.

    Keeping things simple

    Implementing a Soutron solution does not need to involve your internal IT resources. Soutron is a single point of contact for all your support needs. This makes it simple (and fast) to convert from your existing system.

    Data converted

    We have converted thousands of data sets over the years. You can clean data in the process and introduce new levels of consistency and accuracy. Controlled vocabularies and thesauri improves retrieval accuracy for researchers. Embed video into records and play audio from within records.

    Data captured

    Our expertise includes providing a complete digitisation service. Data capture of images and metadata at source with scanning equipment appropriate to needs. We supply specialist scanning software and services to capture images and data to efficiently capture content. Photographs with Exif files can be loaded automatically into the database and indexed.

    We welcome challenges. We love to try something new and explore the boundaries of the possible.

    Compare our Library and Archive solutions

    National Sporting Library & Museum“The National Sporting Library & Museum selected Soutron for its database needs primarily because of the flexibility in its feature set. We are looking forward to working with Soutron as we unify our Library data and our Museum data, providing our audience with the ability to research sporting authors and sporting art in one place.”
    John P. Connolly

    Jr. Librarian, National Sporting Library & Museum

    Met Office“As a specialist national meteorological library and archive, we were attracted to Soutron because of their accessibility, flexibility and on-going plans for future system developments. Working alongside Soutron we are looking forward to offering our customers a modern, effective search and discovery tool for both our library and archive collections.”
    Sarah Pankiewicz

    Library & Archive Manager, Met Office

    The Wiener Library“It has made a big difference in how we manage our documents now that we are all connected and with a seamless flow from our site to the portal with end users not realising just how amazing it is”

    Read the full Case Study

    Kat Hübschmann

    Head of Collections, The Wiener Library

    Egypt Exploration Society “we can explore collaborations with institutions, archives and museum collections across the world”

    Read the full Case Study

    Carl Graves

    Archivist, Egypt Exploration Society (EES)

    Marx Library“Users can finally search across all of our collections and with such a professional portal in place”

    Read the full Case Study

    Meirian Jump

    Archivist & Library Manager , The Marx Memorial Library & Workers' School

    Marlize Palmer, Head of Library and Archive Services at the Welsh Government tells us how they use Soutron Library and Archive Management solution within their organisation and the service they receive.

    Click the video to view full screen

    Marlize Palmer

    Head of Library & Archives, Welsh Government

    Find out more

    Fact Sheet

    Case Study



    Set Your Knowledge Free
    Digital Solutions for Libraries and Archives

    Set Your Knowledge Free
    Digital Solutions for Libraries and Archives

    Set Your Knowledge Free
    Digital Solutions for Libraries and Archives