Soutron Archive

Archive Management Software by Soutron. Cloud Based Archive Solutions

Archive Management Software

Not every archive is the same. When choosing an archive solution from Soutron you are guaranteed the freedom and flexibility to structure data exactly as you wish.

You might have just a single Collection or multiple Collections. However you want to work, we support you. So if you want to use ISAD(g) standards to catalogue content or follow your own style, Soutron is ideally suited to your needs.

You can define relationships between records and have as many series and sub-series levels as you wish so that your Collection is presented in the best way possible. Copyright and control over who can see and download materials are also flexibly applied so you can protect your valuable data and yet make it available to your user community.

Archive Collections Screenshot of Soutron Software

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    Showcase your archive collection

    Soutron Archive - Your very own branded Search Portal

    When you have something precious it deserves to be showcased. Soutron’s Portal technology is designed to help you to showcase your work in the way that you want to without restrictions.

    Because of the inherent design flexibility in Soutron, your archive system can be seamlessly embedded with any web site or Discovery service and is page displays are mobile device friendly.

    Find out more about our Search Portal solutions and also client examples.

    Learn how you can create an audio video archive for your hosted YouTube, Vimeo and SoundCloud content. For example, video clips from your YouTube channel can be presented and played directly within your archive. All searchable from your very own branded Search Portal. Expand your archives reach and engagement with Soutron.


    Promote your archive on social media

    If you have a public facing archive and wish to use the power of social media to help reach, engage and find a larger audience, then take advantage of Soutron Archive and the social media sharing features. Now available to help you promote your collections on social media.

    Promote your Archive on Social Media

    Place your Archive on Google

    For those with public facing collections who wish to extend their audience and interest in the collections and content you curate, open up your archive to Google. Our Search Portal can integrate with Google Analytics and Webmaster Tools to help Google index the records in your collection.

    This will help a worldwide audience find you online and drive more interest into the work you do. However, if you wish to keep your collections private, we can ensure Google and others are unable to access the content and records in your catalogue.


    Software Features

    • Template driven to simplify data capture for books, journals, images / photograhps, documents and audio-visual materials, online, ebooks – in fact you can create a template for more or less anything!
    • A common interface across all areas makes cataloguing and indexing easy to learn and use
    • Responsive Search Portal, easily accessible for mobile, tablet and desktop users
    • Fast capture of metadata / EXIF data from images, external sources, scanned files, electronic documents
    • Flexible database system to securely store everything in one place
    • Store and create an online digital media archive
    • Fast, accurate and simple search with facets, date slider and quick browse options
    • Relational attributes allow for cross referencing of material
    • Request tracking and “Book-a-time to-view” for rare or valuable items
    • Descriptive Dates
    • Full text indexing of documents, PDFs
    • On page / built in PDF reader

    Experts in Archives, Library and Information Management

    Our expertise in database web technology comes from 30 years of working with all types of archives, library and information centres.

    Keeping things simple

    Implementing a Soutron solution does not need to involve your internal IT resources. Soutron is a single point of contact for all your support needs. This makes it simple (and fast) to convert from your existing system.

    Data converted

    We have converted thousands of data sets over the years. You can clean data in the process and introduce new levels of consistency and accuracy. Controlled vocabularies and thesauri improves retrieval accuracy for researchers. Embed video into records and play audio from within records.

    Data captured

    Our expertise includes providing a complete digitisation service. Data capture of images and metadata at source with scanning equipment appropriate to needs. We supply specialist scanning software and services to capture images and data to efficiently capture content. Photographs with Exif files can be loaded automatically into the database and indexed.

    We welcome challenges. We love to try something new and explore the boundaries of the possible.

    Compare our Library and Archive solutions

    National Sporting Library & Museum“The National Sporting Library & Museum selected Soutron for its database needs primarily because of the flexibility in its feature set. We are looking forward to working with Soutron as we unify our Library data and our Museum data, providing our audience with the ability to research sporting authors and sporting art in one place.”
    John P. Connolly

    Jr. Librarian, National Sporting Library & Museum

    Met Office“As a specialist national meteorological library and archive, we were attracted to Soutron because of their accessibility, flexibility and on-going plans for future system developments. Working alongside Soutron we are looking forward to offering our customers a modern, effective search and discovery tool for both our library and archive collections.”
    Sarah Pankiewicz

    Library & Archive Manager, Met Office

    The Wiener Library” it has made a big difference in how we manage our documents now that we are all connected and with a seamless flow from our site to the portal with end users not realising just how amazing it is”

    Read the full Case Study

    Kat Hübschmann

    Head of Collections, The Wiener Library

    Egypt Exploration Society “we can explore collaborations with institutions, archives and museum collections across the world”

    Read the full Case Study

    Carl Graves

    Archivist, Egypt Exploration Society (EES)

    Marx Library“Users can finally search across all of our collections and with such a professional portal in place”

    Read the full Case Study

    Meirian Jump

    Archivist & Library Manager , The Marx Memorial Library & Workers' School

    Marlize Palmer, Head of Library and Archive Services at the Welsh Government tells us how they use Soutron Library and Archive Management solution within their organisation and the service they receive.

    Click the video to view full screen

    Marlize Palmer

    Head of Library & Archives, Welsh Government

    Find out more about Soutron Archive

    Fact Sheet

    Case Study



    Set Your Knowledge Free
    with Soutron Archive


    Set Your Knowledge Free
    with Soutron Archive

    Set Your Knowledge Free
    with Soutron Archive