Soutron Archive
Archive Management Software
Not every archive is the same. When choosing an archive solution from Soutron you are guaranteed the freedom and flexibility to structure data exactly as you wish.
You might have just a single Collection or multiple Collections. However you want to work, we support you. So if you want to use ISAD(g) standards to catalogue content or follow your own style, Soutron is ideally suited to your needs.
You can define relationships between records and have as many series and sub-series levels as you wish so that your Collection is presented in the best way possible. Copyright and control over who can see and download materials are also flexibly applied so you can protect your valuable data and yet make it available to your user community.
Showcase your archive collection
When you have something precious it deserves to be showcased. Soutron’s Portal technology is designed to help you to showcase your work in the way that you want to without restrictions.
Because of the inherent design flexibility in Soutron, your archive system can be seamlessly embedded with any web site or Discovery service and is page displays are mobile device friendly.
Find out more about our Search Portal solutions and also client examples.
Learn how you can create an audio video archive for your hosted YouTube, Vimeo and SoundCloud content. For example, video clips from your YouTube channel can be presented and played directly within your archive. All searchable from your very own branded Search Portal. Expand your archives reach and engagement with Soutron.
Promote your archive on social media
If you have a public facing archive and wish to use the power of social media to help reach, engage and find a larger audience, then take advantage of Soutron Archive and the social media sharing features. Now available to help you promote your collections on social media.
Place your Archive on Google
For those with public facing collections who wish to extend their audience and interest in the collections and content you curate, open up your archive to Google. Our Search Portal can integrate with Google Analytics and Webmaster Tools to help Google index the records in your collection.
This will help a worldwide audience find you online and drive more interest into the work you do. However, if you wish to keep your collections private, we can ensure Google and others are unable to access the content and records in your catalogue.
Software Features
- Template driven to simplify data capture for books, journals, images / photograhps, documents and audio-visual materials, online, ebooks – in fact you can create a template for more or less anything!
- A common interface across all areas makes cataloguing and indexing easy to learn and use
- Responsive Search Portal, easily accessible for mobile, tablet and desktop users
- Fast capture of metadata / EXIF data from images, external sources, scanned files, electronic documents
- Flexible database system to securely store everything in one place
- Store and create an online digital media archive
- Fast, accurate and simple search with facets, date slider and quick browse options
- Relational attributes allow for cross referencing of material
- Request tracking and “Book-a-time to-view” for rare or valuable items
- Descriptive Dates
- Full text indexing of documents, PDFs
- On page / built in PDF reader
Experts in Archives, Library and Information Management
Our expertise in database web technology comes from 30 years of working with all types of archives, library and information centres.
Keeping things simple
Implementing a Soutron solution does not need to involve your internal IT resources. Soutron is a single point of contact for all your support needs. This makes it simple (and fast) to convert from your existing system.
Data converted
We have converted thousands of data sets over the years. You can clean data in the process and introduce new levels of consistency and accuracy. Controlled vocabularies and thesauri improves retrieval accuracy for researchers. Embed video into records and play audio from within records.
Data captured
Our expertise includes providing a complete digitisation service. Data capture of images and metadata at source with scanning equipment appropriate to needs. We supply specialist scanning software and services to capture images and data to efficiently capture content. Photographs with Exif files can be loaded automatically into the database and indexed.
We welcome challenges. We love to try something new and explore the boundaries of the possible.
“The National Sporting Library & Museum selected Soutron for its database needs primarily because of the flexibility in its feature set. We are looking forward to working with Soutron as we unify our Library data and our Museum data, providing our audience with the ability to research sporting authors and sporting art in one place.”
“As a specialist national meteorological library and archive, we were attracted to Soutron because of their accessibility, flexibility and on-going plans for future system developments. Working alongside Soutron we are looking forward to offering our customers a modern, effective search and discovery tool for both our library and archive collections.”
” it has made a big difference in how we manage our documents now that we are all connected and with a seamless flow from our site to the portal with end users not realising just how amazing it is”
“we can explore collaborations with institutions, archives and museum collections across the world”
“Users can finally search across all of our collections and with such a professional portal in place”
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