Soutron Business Archive Software

Soutron Business Archive is a cloud based solution perfectly designed to manage corporate archives whose regulatory environment and need for good governance demands comprising physical and digital assets are efficiently managed to meet in support of business goals.

Capturing corporate memories is an important means of transferring knowledge throughout an organisation. Regulatory requirements demand best practice is applied in the management of company records and protection of personal data.

Screenshot of Soutron Business Archive Software

(Click to view larger image)

Enterprise Ready Business Archives

Soutron Business Archive Software supports business growth in the certainty that data and information is protected. Long term storage of confidential and vital information protects the organisation and its partners. Including

Business Activities and Events
Archival Documents and Records
Marketing Materials Past and Present
Policy Development and Evaluation
Library Bibliographic Materials

Copyright and control over who can see and download materials are also flexibly applied so you can protect your valuable data and yet make it available to your employees and if required your larger business community.

Archive Search Portal

(Click to view larger image)

Provide access to those who need to delve into the history of the business with Soutron’s Search Portal technology, designed to work in the way that you want to without restrictions.

Because of the inherent design flexibility in Soutron, your business archive can be seamlessly embedded with any web site or Discovery service and is page displays are mobile device friendly.

Find out more about our Search Portal solutions and also client examples.

Learn how you can store audio and video materials. For example, video clips from your YouTube channel can be presented and played directly within your business archive. All searchable from your very own branded Search Portal.

Expand your archives reach and engagement with Soutron.

The Latest Archive Technology

The Business Archive is a place where the latest technology is needed to release the value of the items under its care. Information is the lifeblood of business and societies. In the enterprise great attention is given to the research and development and management of intellectual property.

In the archive we would expect to see the historical achievements, secrets and know how encapsulated in documentary evidence, artefacts, experiences, pictures, videos and audio files.

Soutron Archive Software Features

Template driven to simplify data capture for company reports, PDFs, images / photographs, office documents and audio-visual materials, online, ebooks – in fact you can create a content template for more or less anything!
A common interface across all areas makes archive cataloguing and indexing easy to learn and use
Responsive Search Portal, easily accessible for mobile, tablet and desktop users
Fast capture of metadata / EXIF data from images, external sources, scanned files, electronic documents
Flexible database system to securely store everything in one place
Store and create an online digital media archive
Fast, accurate and simple search with facets and quick browse options
Relational attributes allow for cross referencing of archive material
Request tracking and “Book-a-time to-view” for restricted or valuable items
Descriptive Dates
Full text indexing of documents, PDF contents

Experts in Archives, Library and Information Management

Our expertise in database web technology comes from nearly 30 years of working with all types of archives, library and information centres.

Keeping things simple

Implementing a Soutron solution does not need to involve your internal IT resources. Soutron is a single point of contact for all your support needs. This makes it simple (and fast) to convert from your existing system.

Data converted

We have converted thousands of data sets over the years. You can clean data in the process and introduce new levels of consistency and accuracy. Controlled vocabularies and thesauri improves retrieval accuracy for researchers. Embed video into records and play audio from within records.

Data captured

Our expertise includes providing a complete digitisation service. Data capture of images and metadata at source with scanning equipment appropriate to needs. We supply specialist scanning software and services to capture images and data to efficiently capture content. Photographs with Exif files can be loaded automatically into the database and indexed. We welcome challenges. We love to try something new and explore the boundaries of the possible. Compare our Archive and Library solutions

“Soutron were one of the few who provided a competent and knowledgeable service and worked closely with us to define the best solution. A great company to work with, very helpful and supportive too.” Read the full Case Study

Angela Betts

Information and Intelligence Services, Uniper

“As a specialist national meteorological library and archive, we were attracted to Soutron because of their accessibility, flexibility and on-going plans for future system developments. Working alongside Soutron we are looking forward to offering our customers a modern, effective search and discovery tool for both our archive and library collections.”

Find out more about Soutron Business Archive

To better understand how an automated Business Archive System makes rapid retrieval of evidence possible to support decision making, validate organisational values, and promote corporate achievements, culture and purpose Download our White Paper:

>> Setting up a Business Archive and automating it for the first time